Join our team as a Receptionist and Office Administrator, supporting smooth office operations and ensuring a professional front desk experience.

About the Company

Artha Energy Resources is a pioneering developer and owner of Solar Energy Projects in India. The organization specializes in providing Independent Power Producer (IPP) solutions, along with Engineering, Procurement, and Construction (EPC) services and Operations & Maintenance (O&M) solutions to Commercial and Industrial (C&I) customers across 17 states in India. As a leader in the renewable energy sector, Artha Energy is committed to sustainability and innovation.

Role Overview

We are seeking a Receptionist and Office Administrator who will be responsible for managing the front desk and ensuring an exemplary first impression for all visitors. This role is critical in maintaining effective office operations through efficient administration, vendor coordination, and upholding office discipline. You will report to the Executive Assistant or Managing Partner and operate from our office located in Kala Ghoda, Fort, Mumbai.

Key Responsibilities

Front Desk & Reception Management

• Greet all visitors in a professional manner.
• Ensure minimal waiting times for guests (less than 5 minutes).
• Maintain comprehensive visitor records and handle incoming calls appropriately.
• Ensure the reception area is always tidy and welcoming.

Office Administration

• Manage office supplies and inventory to ensure availability.
• Coordinate with housekeeping and maintenance for office upkeep.
• Maintain courier logs and support in logistical coordination.
• Ensure critical office infrastructure is functional at all times.

Vendor Management

• Source vendors with a minimum of five quotations for necessary services.
• Maintain a database of vendors, ensuring strong relationships and competitive pricing.
• Oversee Annual Maintenance Contracts (AMC) and service vendors effectively.

Invoice & Billing Coordination

• Collect, verify, and maintain records of invoices.
• Collaborate with the Accounts department for timely payments, ensuring due dates are tracked.

Office Discipline & Decorum

• Foster a disciplined work environment, ensuring adherence to punctuality and dress codes.
• Maintain a professional environment conducive to productivity.

Guest Experience & Hospitality

• Prepare meeting rooms for guests, ensuring a premium experience.
• Provide refreshments to enhance guest hospitality.

IT Asset Management & Coordination

• Keep inventory records of mobiles, laptops, and IT accessories.
• Coordinate with IT vendors for repairs and services and ensure accurate tracking of IT assets.

Pantry & Office Support Team Management

• Manage pantry operations including stock and hygiene standards.
• Supervise office support staff and delegate tasks accordingly.
• Ensure daily service readiness and maintain performance standards for the support team.

Key Deliverables

• Professional guest experience.
• Fully functional office with zero downtime.
• Disciplined office environment with high standards.
• Accurate tracking of IT assets and effective vendor management.

KPIs

• Monitor guest waiting times and administrative uptime.
• Track the efficiency of vendor interactions.
• Maintain cleanliness and discipline feedback metrics.
• Ensure asset tracking accuracy for IT resources.

• Graduate in any discipline.
• 2–5 years of experience in Administration, Front Office, or Office Management.
• Experience in vendor management and reception activities preferred.
• Strong communication and negotiation skills.
• Basic accounting knowledge and multitasking ability.
• Professional etiquette and attention to detail.

• Competitive salary
• Opportunity to work in a renewable energy sector
• Professional development opportunities
• Friendly and dynamic work environment