Founding member of Arango's new India office, responsible for HR administration and office management during the launch phase. This multi-faceted role combines recruitment coordination, compliance support, and facility management to establish the operational backbone for a growing engineering team.

About the Company

Arango delivers a unified, natively multi-model contextual data platform that powers AI agents, assistants, and applications with the unified, current, and trusted business context needed to reason, decide, and act at scale. The Arango Contextual Data Platform connects fragmented enterprise data with LLMs, copilots, and AI agents through a simplified architecture delivered out of the box. By combining graph, vector, document, key-value, and search capabilities in a single platform, Arango eliminates the complex stacks many organizations build to operationalize enterprise AI. Trusted by organizations including NVIDIA, HPE, the London Stock Exchange, PSI CRO, the U.S. Air Force, NIH, Siemens, Transient.AI, Matpriskollen, and Articul8, Arango helps enterprises move from AI pilots to reliable production systems faster while lowering infrastructure complexity and total cost of ownership. Arango is a proud member of the NVIDIA Inception Program and the AWS ISV Accelerate Program. Learn more at arango.ai.

Role Overview

As the founding member of the new India office in Hyderabad, you will be the right hand to the Site Manager during the critical launch phase of our India operations. This is a high-impact, multifaceted role where you will manage the administrative backbone of the company—from coordinating office build-outs and vendor relationships to executing the daily HR operations that support our growing engineering team. You will report initially to the Site Manager, with a dotted line to the Global Director of Human Resources.

Key Responsibilities

Recruitment & HR Coordination

• Lead the day-one orientation for new hires, ensuring all equipment, access badges, and welcome kits are ready.
• Maintain secure employee files and ensure all mandatory local documents (Form 11, Aadhaar/PAN copies) are collected and filed.
• Support the payroll team by working with our local payroll provider to track attendance, leaves, and reimbursement claims for monthly processing.
• Assist the Site Manager in scheduling interviews, managing candidate pipelines to scale the engineering team.

Office Administration

• Support the initial office setup by coordinating with interior designers, IT installers, and furniture vendors.
• Act as the primary point of contact for the facility manager, ensuring the office is clean, stocked with supplies, office keys are safely managed, and fully functional.
• Manage relationships with local service providers (Internet, Utilities, Housekeeping, and Security).
• Arrange travel and accommodation for visiting guests, global leadership, and local team events.
• Handle IT equipment shipping, handling, and tracking.

Compliance & Legal Support

• Assist the Site Manager in gathering documents required for MCA filings, GST registrations, and labor law compliance.
• Ensure the office remains compliant with local safety regulations and support the implementation of POSH Act awareness training.

Tech Stack

• Google Workspace (Docs, Sheets, Slides)
• HRIS (Human Resource Information Systems)
• Payroll software
• IT equipment tracking systems
• Internet, Utilities, Housekeeping, and Security service management tools

10+ years of experience in HR Administration or Office Management, preferably within a fast-paced tech startup or a multinational company. Fluent in English and Hindi (both written and spoken); proficiency in the local regional language is a strong advantage. High proficiency in Google Workspace (Docs, Sheets, Slides) and familiarity with HRIS/Payroll software. Proven ability to juggle multiple operational tasks with high attention to detail and zero oversight.

Competitive salary, opportunity to be a founding member of a new office, hybrid work environment, collaboration with experienced engineers and product leaders, shape how enterprises build AI-powered applications, work on cutting-edge AI and data infrastructure.