About the Company
Urban Dienst LLP is an Indian technology company specializing in drones, artificial intelligence, and engineering infrastructure projects. It supplies products and services to government departments and PSUs through the GeM portal and other public procurement channels. Operating from Sector 132, Noida, the company supports the full cycle of government tendering, from opportunity identification to post-award contract execution.
Role Overview
The Bid Manager will own the end-to-end tendering lifecycle for government and PSU opportunities. This includes scanning daily for relevant opportunities, preparing technically and commercially compliant bid documents, submitting complete proposals before deadlines using Digital Signature Certificates, and tracking every bid until award. The role requires strong coordination with internal teams, OEMs, and vendors to ensure complete and accurate submissions. It is ideal for a detail-oriented individual with 2–5 years of hands-on experience in government tendering, GeM, and e-procurement portals.
Key Responsibilities
- Monitor GeM, CPPP (eprocure.gov.in), defence, PSU, and state tender portals daily for relevant opportunities.
- Review tender documents, shortlist opportunities aligned with the company's products, services, and eligibility, and summarize scope, EMD, deadlines, technical specifications, and penalty clauses.
- Prepare technical and commercial bid documents in line with each tender's requirements.
- Collect and maintain supporting documents: company registrations, financial statements, experience certificates, work orders, OEM authorisations, Make in India declarations, and MSE/Startup exemption certificates.
- Arrange EMD, bid security declarations, and performance bank guarantees.
- Submit bids on portals using DSC before deadlines.
- Track bid status daily, including clarifications, corrigenda, technical evaluation, reverse auctions, and financial bid opening.
- Respond to buyer queries on time; maintain a live tracker with deadlines, bid status, results, and competitor pricing.
- Coordinate with technical, finance, and management teams for inputs, pricing approvals, and documentation.
- Liaise with OEMs, vendors, and partners for quotations, authorisations, and technical compliance.
- Support post-award activities: contract acceptance, delivery documentation, inspection coordination, and payment follow-up on GeM.
- Maintain an up-to-date library of company documents and past bids; ensure GeM vendor profiles, catalogues, and brand/OEM approvals remain active.
- Stay current on procurement rules, GFR provisions, GeM policies, and Make in India/public procurement orders.
Requirements
- Graduate in any discipline; engineering, commerce, or business management preferred.
- 2–5 years of hands-on experience with GeM and other government tender portals.
- Strong understanding of eligibility criteria, EMD/PBG, L1 evaluation, reverse auctions, MSE/Startup benefits, and local content Class I/II requirements.
- Experience submitting bids using DSC; strong documentation skills and attention to detail.
- Proficiency in MS Excel, MS Word, PDF tools, and basic use of AI documentation tools like Claude and ChatGPT.
- Excellent written and spoken English and Hindi; ability to manage multiple bids and meet tight deadlines.
- Preferred: experience in defence, PSU, or technology tenders; familiarity with DPSU vendor registration; basic understanding of technical specifications.
Tech Stack
- Tender Portals: GeM, CPPP (eprocure.gov.in), defence and PSU e-procurement portals, state tender sites
- Documents & Office: MS Excel, MS Word, PDF tools
- Security: Digital Signature Certificates (DSC)
- AI/Productivity Tools: Claude, ChatGPT
- Tracking: Live tender tracker using spreadsheets
This is a full-time, on-site role at Sector 132, Noida, Uttar Pradesh, India. Compensation is ₹25,000–₹35,000 per month.